Graduate Student Forms

Room and Parking Reservations

To reserve a room, please complete the Room Reservation Request Form. You’ll need:
• Date
• Time
• Estimated headcount
• Is this a recurring event? (Yes/No)
• Reservation name (e.g., group meeting, PhD defense, club meeting, TA office hours)

To request a visitor parking spot, please complete the Visitor Parking Request Form. Have the following information ready before submitting:
• License plate number
• State of registration
• Date
• Time period (half hour increments)
• Reason for visit (guest, lab tech, etc.) 

Safety Manual and Forms for Lab Start-up, Accidents, and Emergencies

• Accident Report
• Chemistry Safety Manual
• Emergency Notification Form
• Laboratory Start Certification Form

Forms for Graduating Students

• Fall 2023 Graduation Tasks and Timelines
• Departure Form  (for MS and PhD students)
• Safety Release Form (for MS and PhD students; the form must be printed and signed by the student and their advisor in order for the student to graduate)
• PhD Exit Survey (for PhD students)
• Master's Degree Request Form (click here for information about and link to form, https://graduate.as.virginia.edu/thesis-submission-and-graduation)
• Final Examination Form  (click here for information about and link to form, https://graduate.as.virginia.edu/thesis-submission-and-graduation)
• Doctoral / Thesis Completion Status Form (required to register for affiliated status; click here for information about and link to form, https://graduate.as.virginia.edu/registration-procedures

Academic & Research Awards 

Please complete the form so that we can acknowledge your achievements and----for awards that come with funding--so the Business Office has the information to account for and manage those funds. Link to form: https://forms.office.com/r/japuQRiD2g.

Request for Conference Funds 

The Chemistry Department offers funds to provide students with travel support for one conference each academic year. Recent awards have ranged from $200 - $400, with amounts increasing based on the student's year in the program. Funds are typically approved for students who are presenting posters or papers or serving as a chair, discussant, or member of a professional committee meeting at the conference. However, the committee will consider requests for conferences with a clear professional development impact for the student, even in the absence of a student presentation, which include, but are not limited to, conferences held by organizations supporting students from underrepresented minorities, such is NOBBChe or SACNAS. Students granted travel funds must follow standard UVA policies and procedures to apply for reimbursement after their conferences and should begin by emailing their reimbursement request, with PDFs of their receipts, to our reimbursement specialist, Victoria Beamer, vlb2d@virginia.edu .

Travel requests are submitted and considered on a rolling basis. There is one application open per academic year. Below is a link to the form for the 2025-2026 academic year: 

https://airtable.com/appwv6RiJyhvukyJ7/pag9USD0VhOK0um6O/form

Computer Loan Request

The Chemistry Department understands the financial impact a sudden computer purchase, or replacement may cause on the graduate student. With a goal to assist the graduate students in maintaining IT capabilities to perform adequately in their studies and employment roles, the department has created a laptop loaner program.

Please review this policy prior to requesting a laptop. 

Once you have reviewed the above policy, please complete this form to begin the loaner laptop process.

I20 Extension Form

After you have discussed the extension process with your PI, please complete this form to request an I20 extension.